Container Management Software
is Ready for You
ADVANTAGE 365 delivers a robust solution to manage all aspects of your business. Rental, Sales, and Service operations are fully integrated with accounting to deliver real-time management and visibility over the business. The ADVANTAGE solution includes thousands of reports as well as SQL Reporting Services and Jet Reports, an Excel based reporting tool, to meet your ad-hoc reporting requirements.
- Use one Invoice
Bill all containers associated to one customer on a single invoice. - Interim Billings
Include interim billings for new units leased during the billing period.
- Procurement
The ADVANTAGE solution provides multiple ways of managing inventory order points. You can enter a quantity of stock that sets the inventory level below which you must replenish the item. You can equate the reorder point quantity to anticipated demand during the replenishment lead time. ADVANTAGE contains many inventory management functions to improve efficiencies in your business.
Usage Based Procurement provides a robust application to track and filter inventory demand for the purpose of forecasting probable sales levels for the future. UBP develops an automated Order Point and Line Point with which to determine when to purchase additional inventory.
Customer Forecasting is an addition to Usage Based Procurement which provides the ability to enter or import a collaborative forecast from a customer.
Advanced Forecasting adds the use of multiple forecasting formulas which are used to reforecast the past as a method of determining which formula to use to forecast the future for an individual item. - Multiple Locations
Handle inventory in more than one location (for example, warehouses in Atlanta, New York, and Los Angeles) from one database. ADVANTAGE 365 will provide you with a real-time business overview of each item in your inventory. You can also manage location transfers of inventory between locations. Produce an overview and report of inventory in transit whenever you or your customers require it. - Stock-keeping Units
Stock-keeping units allow you to differentiate information about an item for a specific location (such as a warehouse or distribution center) or a specific variant (such as different shelf numbers and different replenishment information), for the same item. - Pricing
Efficiently manage sales and purchase prices and line discounts with customers and vendors. Specify specific sales/purchase prices and line discounts for individual customers and vendors. Manage general sales prices and line discounts for groups of customers or all of your customers. - Alternative Vendors
You often have several vendors who can ship the same items. ADVANTAGE 365 allows you to see a list of vendors for each item in your inventory. You can also enter a date formula for the amount of time that it takes to replenish the item. The system uses this field to calculate the date fields on purchase order and order proposal lines. The system will retrieve the direct unit cost but you may also need to set up some individual purchase prices for items. The system will also show if you may be eligible for a line discount if you buy items from the vendor in large quantities. - Bills of Materials
A bill of materials is an item that consists of other items or other bills of materials. To build up and maintain bills of materials, the program will display a bill of materials window in which you can set up some lines, each representing one component of the bill of materials. A bill of materials can consist of a very large number of components, which can be resources or items. Items can themselves be bills of materials. - Item Substitutions
You can have substitute items from the item in the system. When the quantity of items requested on the sales line exceeds the quantity available from inventory, a Message Box appears. If substitutes are available the program displays a checkmark in the Substitutes Exist field. You can view the substitutions by clicking on the Substitution Exist field. - Item Cross References
You can use the Item Cross-Reference to set up cross references for an item. Depending upon the type of item cross reference, the program can use the cross-reference number to automatically retrieve the item number used by your company. A cross reference can be any reference to an item in your inventory. For example, it can be a bar code or a code used by a vendor or a customer. - Non-stock Items
The Non-stock Item table contains information about items that your company sells but does not carry in inventory. You would usually handle the sale of a non-stock item as either a drop shipment or a special order. You can enter this information manually or import it into the table using a dataport for electronic import of information from a vendor. - Item Charges
Examples of item charges are freight, insurance, and other additional charges directly related to a specific item. You can set up codes for the different types of item charge that you want to post and then determine to which accounts the program will post costs related to sales, purchases, and inventory adjustments. - Cycle Counting
Although you may count all items in inventory at least once a year, you may have decided to count some items more often, perhaps because they are more valuable, or because they are very fast movers and a large part of your business. You set up and assign physical inventory counting periods for each item or group of items in inventory.
- Add the associated costs to newly created assets
- Examples
Factor in the added costs of doors, labor, welding, etc...
- View Trailers due in/out Each day or Week
Avoid over-booking; always know how many assets you have in stock each day, who is renting them, and when on-rent items are due back.
- Asset Utilization
Tells you how well you have been utilizing your assets and the revenue percentage they are producing. - Asset Margin
Tells you how much profit you are generating by asset or class of assets. - Asset Usage
Ability to determine your return on investment on each rental asset. This enables you to know when to sell non-performing inventory and when to purchase new inventory.
- Analyze by any Date Range
This also includes the ability to view data across years. - Drill Down to Source Data
ADVANTAGE 365 allows you to drill down all the way to the source without having to leave the screen you are on. This allows for faster retrieval of data to get important information to others in your organization.
- Alerts
Be alerted when equipment is delivered to the customer and also when it is received back from rent or needs maintenance.
- Easily Create Quotes, Orders or Invoices
Move through the sales process with ease and create quotes, then turn them into orders and invoices with the ADVANTAGE 365 system. - Email or fax to Customers
Send a quote or an order to a customer automatically via fax or email.
- Overview
Rental rates are usually based upon a level of normal wear and tear for the rental period. However, often times there are customers who use your equipment significantly more than the rental rates have alloted for. ADVANTAGE 365 allows you to establish rental rates that include usage up to a specified meter count. Usage exceeding your established amount during the rental period will result in additional billing. Using a system that supports metered usage tracking should make this process simple and automatic. ADVANTAGE 365 further allows you to register, track and bill multiple meters for a single piece of equipment. - Billing
Suppose rates for an item in your fleet are based upon 8 hours of usage during a 24-hour day. Using an engine-hour meter, you could setup your rental agreement to include up to 8 hours usage per day within the normal rental charge. Any usage in excess of 8 hours per day could be setup to bill at $X/hour for every hour of operation greater than 8 hours per day.
ADVANTAGE 365 allows for complete customization to set this process up specific to your business needs. - Meter Types
ADVANTAGE 365 allows for the setup of multiple meter types so you can calculate excess usage and issue additional billing. ADVANTAGE365 allows you to accommodate the following meter characteristics:- Positive meters (readings increase with usage) and negative meters (such as fuel consumption where meter readings decrease).
- Meters that rollover at various maximum meter reading points (some meters may rollover at 99,999 while others may rollover at 999,999.9 etc.)
- Multiple units of measure. Engine hour meters count and bill for hours while fuel gauges translate to gallons or fractional measures of a full tank.
- Multiple meters on a single rental asset (examples: Hours on refrigerated units, excess tire wear, etc...).
- Meter Maintenance
Typically, rental equipment requires planned maintenance based on either a meter reading or the passage of time. For example, your car requires an oil change at either 3,000 miles or 3 months, whichever comes first. ADVANTAGE 365 FA Meter Maintenance Tracking supports the ability to establish maintenance schedules based upon either a meter unit interval, time interval or a combination of the two.
Maintenance requirements will be checked during each meter reading recorded for the equipment. The user will be prompted with a warning and the option to print a report to schedule the maintenance for the unit. In addition, the "Check for Service" report can be run for all metered equipment. When printing this report, users can reach into the future to generate plans for maintenance services to be performed.